Not all top-priority activities can be finished

Obviously not all top-priority activities can be finished in one fell swoop because, for example, you need further information which will not be forthcoming for several days.

When this information becomes available, then the unfinished task becomes a top priority for that day. If a task is big or complicated, then break it down into smaller sections and assign an allotted period of time to each section (it is usually better to overestimate the time it will take rather than underestimate it).

Sometimes a confusion can arise between time management and task management: if you concentrate on time then you may overvalue the hours ‘I’ve clocked up’ rather than what you have actually achieved (you may have spent two hours on a project but the productive portion was the first hour); on the other hand, if you overly focus on the task, you may let it go on for too long (‘I’ve got to get it finished. To hell with the time!’). Obviously a balance is required between time and task management in order not to waste valuable time or engage in unproductive work.
 

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